Page 11 - Transmedia Brochure

Services
Archiving & Storage
Documents, film, backups & electronic files
We provide a complete range of document management services including secure offsite hardcopy document storage. Data is bar coded and tracked so that you can have immediate access in the event of a disaster recovery situation.
Transmedia have several large secure archive buildings suitable for storing a variety of media such as paper, film, CDs, DVDs and tape backups.
Some of the valuable features of the archives include: • Fire detection and argon fire suppression systems • Climate control • Scan on demand - retrieve documents electronically
via email or FTP with fast turnaround • Database containing locations of all documents in the
archive
Storage Solutions
We offer a range of data storage solutions including: • Active box storage • Dormant rack storage • Bulk storage
• Data tape storage • Fire resistant storage • Architect tube storage
Secure Storage
We have three levels of security; Gold and Silver options conform to PD 5454:2012 - the recognised standard for archival storage of hardcopy material:
• Gold Storage - biometric enclosure with full temperature and humidity control. Restricted access by fingerprint controlled lock mechanism. Argonite gas fire suppression system installed
• Silver Storage - temperature controlled archive. Argonite gas fire suppression system installed
• Bronze - low-cost basic document storage.
Document Storage Security
The security of your archived documents is of paramount importance to Transmedia. We take the following steps to ensure that your hardcopy records are safe at all times:
• Your files and other media remain within our facility at all times whilst they are in our custody
• We use our own transport for the collection of materials. No third party is involved
• Drivers and staff members are security vetted
• Single step collection and delivery - hardcopy files and media go directly from your premises to our file storage facility
• Documents are not left in vehicles overnight or holding areas prior to storage
• Vehicles fitted with GPS tracking • Full audit trail available for your data from the time of
collection from your premises to the time of its return to your premises
Books & Delicate Items
Safe, high quality digital records creation
If you need to preserve valuable books and still have full access to their contents, or if your drawings or plans are becoming fragile and suffering damage from handling, data conversion to an electronic format is the solution.
Book scanning and the scanning of large or small format delicate documents will prevent further degradation of your valuable materials whilst allowing fast, full and convenient digital access.
Management of books and documents
Precious items can be scanned and converted to electronic format at your own premises if required. Alternatively they can be transported to be scanned at our premises via our fleet of secure GPS tracked vehicles.
We scan books up to A1 and fragile documents such as plans and drawings up to 42 inches wide. We offer a variety of different output file types. The scanned files can be easily duplicated and stored in multiple locations for security thus reducing the risks of losing critical or precious documents.
Peace of mind solutions
Utilising flatbed and V-cradle scanners, you can be assured that even your most delicate books will be scanned without harm. Books are scanned intact without the need to remove or damage the spine. Fragile paper documents and plans are scanned individually, avoiding the damage that could be caused by the use of automatic document feeders.
We have long experience of working in both physical and electronic data and operate widely across all key public and private sectors.
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